Position Overview
The Department Coordinator, Beauty plays a vital role in supporting the operational and administrative functions of a high-performing, fast-paced beauty department. This position requires a high level of organization, attention to detail, and strong communication skills. The ideal candidate is proactive, level-minded, results-oriented, and thrives in a collaborative retail environment. They will act as a liaison between internal teams, external vendors, and management to ensure smooth coordination, consistent execution, and exceptional service delivery.
Key Responsibilities
- Pull and distribute weekly and monthly productivity and sales reports to internal leadership and multiple vendors
- Maintain department trackers including headcount, promotional event data, and spa room usage across multiple brands
- Write and manage the centralized floor schedule for the Beauty team
- Actively maintain and update the floor census
- Coordinate with People Services to onboard new hires and process commission adjustments
- Liaise with the Beauty Buying Office to organize product knowledge clinics
- Coordinate event logistics including early entry passes, gratis sealing, and communication with vendor managers
- Monitor and maintain supply inventory for the department
- Partner with cross-functional teams (e.g., Bridal, VIC, and Executive teams) for special projects and gifting needs
- Ensure timely follow-through and execution of all tasks and projects
Qualifications
- 2+ years of administrative or coordination experience in retail or a related field; beauty industry experience is a plus
- High proficiency in Microsoft Excel (including pivot tables and v-lookups)
- Strong organizational and multitasking abilities in a fast-paced environment
- Professional, energetic, and centered with a customer-first mindset
- Reliable, accountable, and results-driven with excellent attention to detail
- Strong written and verbal communication skills
- Proven ability to work cross-functionally and manage multiple priorities
- Monday–Friday, 9:30 AM – 6:30 PM (holidays and occasional weekend coverage as needed)
