Temasek is a global investment company headquartered in Singapore, with a net portfolio value of S$389 billion (US$288b, €267b, £228b, RMB2.08t) as at 31 March 2024. Marking our unlisted assets to market would provide S$31 billion of value uplift and bring our mark to market net portfolio value to S$420 billion.
Our Purpose “
So Every Generation Prospers” guides us to make a difference for today’s and future generations.
Operating on commercial principles, we seek to deliver sustainable returns over the long term.
We have 13 offices in 9 countries around the world: Beijing, Hanoi, Mumbai, Shanghai, Shenzhen, and Singapore in Asia; and Brussels, London, Mexico City, New York, Paris, San Francisco, and Washington, DC outside Asia.
For more information on Temasek, please visit www.temasek.com.sg
For Temasek Review 2024, please visit www.temasekreview.com.sg
For Sustainability Report 2024, please visit www.temasek.com.sg/SR2024
Responsibilities
- First point of contact for building management team; responsible for raising issues and arranging building repairs with them when necessary
- Point of contact for finance matters for clients and suppliers
- Ensure the smooth running of office: reception duties, kitchen, cleaning staff, security, building maintenance, post
- Supplier onboarding, purchase order management and manage supplier invoice payments
- Manage seating throughout the office including for overseas visitors
- Responsible for finding effective and speedy solutions when issues arise
- Point person for new joiner; provide guidance on policies/procedures
- Order and maintain sufficient stock levels of kitchen, meeting room, and office supplies
- Negotiate best terms in new contracts and renewals (insurance policies, supplier contracts, etc.)
- Liaise with IT team for new joiner IT orientation, IT equipment and desk set-up
- Partner with O&P to maintain office policies and procedures as necessary
- Organize socials, meetings and events (e.g. book venues, organize catering, meeting room set-up/clean-up)
Executive Support
- Full diary management for senior professionals
- Scheduling a variety of meetings, conference call, and video conferences both internally and externally
- Arranging international and domestic travel (flights, hotels, cars, etc.)
- Preparation and set up for external meetings in conference rooms
- Completing corporate card and out of pocket expenses for professionals
Requirements
- 3 to 5 years of office manager/ administrative assistant experience, ideally within Financial Services industry
- Degree educated or equivalent.
- Experience working for a global team, including an appreciation of cultural differences, and working across different time zones.
- Proficient in Advanced MS Office including Word, MS Outlook, Excel, and PowerPoint
- Strong time-management and interpersonal skills
- Able to work in a fast-paced environment.
- Excellent communication skills at all levels
- Ability to work to own initiative and be proactive.
- Ability to handle multiple tasks and competing priorities, often with tight deadlines.
- Knowledge of Workday for processing expenses is a plus.
