Position Overview
Freedom Capital Markets is seeking an Executive Assistant & Office Manager based in our New York office. This dual-role position will support the Chief Executive Officer and Freedom Capital Markets corporate leadership team, while also overseeing the smooth and efficient operation of the office. The ideal candidate must exercise excellent judgment, have exceptional communication skills, demonstrate professionalism, and accurately handle numerous projects, a heavy workflow, and day-to-day office needs. This person will be comfortable supporting senior-level executives, managing office functions, and interacting with high-level team members and external clients in a fast-paced, ever-changing environment.
Primary Responsibilities
This is an energetic and performance-driven office; the Executive Assistant & Office Manager will contribute to effective business operations, employee engagement, and the overall work environment.
Executive Assistant Duties:
- Provides dedicated support to the core team on projects and programs pertaining to administrative, strategic, organizational, and operational functions.
- Works closely with the corporate leadership team on various initiatives to improve organization and efficiency.
- Manages calendars, schedules appointments, and coordinates meetings.
- Leads all initiatives from conception to completion and works behind the scenes to seamlessly execute all deliverables.
- Interfaces with other corporate leadership team members, keeping the core team informed of day-to-day operations, activities, and events.
- Maintains discretion in dealing with confidential information and sensitive materials.
- Provides dedicated support and coordination of development team processes and agendas.
- Provides coverage for other EA team members when required.
Office Manager Duties:
- Oversees day-to-day operations of the New York office, ensuring a clean, organized, and well-supplied work environment.
- Manages vendor relationships (e.g., office supplies, cleaning services, IT support) and negotiates service contracts as needed.
- Coordinates maintenance and repair of office equipment and facilities.
- Serves as the main point of contact for building management and internal office-related communications.
- Supports onboarding and offboarding of employees with office access, workspace setup, and supplies.
- Leads planning and coordination of in-office events, meetings, and employee engagement initiatives.
- Tracks office expenses and submits purchase orders/invoices for processing.
- Maintains office safety procedures and ensures compliance with company policies and workplace standards.
Qualifications
- A Bachelor’s degree or at least 5 (five) years of experience in an executive support role is preferred.
- Must be proactive and solution-oriented: be the first to notice problems, propose solutions, and help execute.
- Excellent organizational, verbal, and communication skills; communicates openly and effectively with the core team; facilitates multi-directional information flow.
- Strong written and verbal communication skills and highly developed interpersonal skills.
- Ability to apply sound judgment and appropriately handle sensitive or confidential information and situations.
- Team player with collaborative and robust relationship-building skills with the ability to work independently in a way that reflects the company’s culture and core values.
- Tech savvy; strong working knowledge of MS Office, specifically Word, Excel, and PowerPoint, and ability to work with or promptly learn to work with company databases.
- Ability to exercise sound judgment to prioritize requests and be organized enough not to sacrifice efficiency during busy times.
Reporting Relationships
The Executive Assistant reports to the Director Human Resources.
Other Duties
Please note that this job description describes the general nature and level of work performed by people assigned to this classification. It is not an exhaustive list of all required responsibilities, duties, and skills. In addition, all personnel may be required to perform duties outside of their typical responsibilities from time to time, as needed.
Location
New York – 5 days in the office
The successful candidate is preferred to be geographically assessable to our New York office.
Headquarters: 40 Wall St, 58th Fl., New York, NY 10005
Compensation
An attractive compensation package will be designed to attract the genuinely exceptional candidate to this critically important position. The package will be offered based on background and experience.
70k-90k Base / Bonus Eligible
About Freedom Capital Markets
Freedom Capital Markets (FCM) offers clients tailored solutions to help fuel growth, including IPOs and follow-on offerings, shelf offerings, rights offerings, PIPEs, SPACs, private placements, convertible issues, and more. We provide investment banking, finance, and capital markets advisory services to corporate and institutional clients worldwide. FCM is the investment banking and equity capital markets arm of Prime Executions, Inc., a wholly-owned subsidiary of Freedom Holding Corp (NASDAQ – FRHC).
Freedom US Markets is an equal-opportunity employer and is committed to cultivating and preserving a diverse, inclusive, and accessible environment for all employees. We welcome applicants from diverse backgrounds to apply their unique perspectives, skills, and talents toward advancing our mission to foster an open, cooperative, and dynamic environment where employees and Freedom Capital Markets alike can thrive.
All employment decisions are made solely on the basis of qualifications, merit, and business needs. In furtherance of our commitment to diversity and inclusion, Freedom Capital Markets does not discriminate against any applicant or employee on the basis of race, color, sex/gender (including gender identity, presentation, nonconformity or expression, and cisgender/transgender status), sexual orientation, religion, national origin, age, disability or any other characteristic protected by applicable federal, state, and local laws. Freedom Capital Markets also prohibits harassment of applicants and employees based on any of these protected categories.
If you require an accommodation to apply for or interview for this position, please advise Freedom Capital Markets by contacting careers@freedomcapmkts.com.
Please note that in accordance with federal law applicants who are hired must provide Freedom Capital Markets with documentation evidencing their authorization to work in the United States within three (3) days of their hire date.
