A long-standing organization in NYC is seeking an Executive Assistant to support two C-Suite Executives. This is a highly visible, front facing role that requires the Executive Assistant to be onsite daily to liaise with leadership, the administrative team, and respective stakeholders.
- This is an ongoing contract engagement and possible contract to hire opportunity.
- Traditional business hours, no overtime expected
Responsibilities:
- Coordinate and manage executive calendars, while exercising great attention to detail.
- Maintain systems to manage the efficient flow of information and the storage of documents, correspondence, and other materials.
- Schedule and coordinate all meetings and special events including logistical setup, catering, preparing materials, conducting tours, and acting as point of contact for guests.
- Organize and maintain files, both electronic and physical, ensuring confidentiality.
- Draft, proofread, and edit documents, correspondence, and presentations for Board meetings.
- Act as a liaison between executives, board members, and other departments.
- Assist in preparing agendas, meeting materials, and minutes for board and committee meetings.
- Coordinate and track progress on projects.
- Assist in managing departmental budgets and expenses.
- Support in managing corporate governance documents and policies.
- Support with donor relation activities as well as Board of Trustees presentations.
- Assist with proposal writing, oversight, and reporting; data analysis, research, drafting, writing, proofreading, and editing reports, communications, and presentations.
- Handle office management activities, including travel arrangements, expense reports, equipment and technology maintenance & distribution, office supplies, petty cash, purchase requisitions.
- Provide backup support for other executive office assistants (e.g., supporting meetings, answering phones, etc.).
- Assist additional C-Suite leadership on certain administrative items, when needed, as well as supporting other Executive Assistants as needed.
- Assist with special projects and perform related duties as required.
Desired Skills:
- Communicating with courtesy and tact.
- Ability to maintain the confidentiality of important information.
- Successfully demonstrated experience using Google Suite programs, Microsoft Suite, and other scheduling and presentation software.
- Successfully demonstrated strong interpersonal, oral, and written communication skills, reliability, flexibility, and willingness to assume various duties and assignments.
- Bachelor's Degree or 5-10 years working in a high-volume C-Suite environment.
- 5-10 years working in a high-volume C-Suite environment.
