Office Assistant / Administrative Coordinator
Location: New York, NY | Status: Full-time, In-Office
Industry: Private Equity
About the Firm:
We are a dynamic, female-founded private equity firm, a powerhouse in the industry with a reputation for excellence, sophistication, and vision.
About the Role:
We’re looking for an enthusiastic and highly organized Office Assistant / Administrative Coordinator to join our growing team. This is a key position that keeps our office running smoothly and ensures our leadership and team are always set up for success. You’ll be stepping into a role previously held by a standout team member, who has been promoted. We're excited to find someone who can take the baton and bring fresh energy and attention to detail to our day-to-day operations.
What You’ll Be Doing:
- Office calendar management, travel coordination, and expense processing
- Supporting logistics for meetings, conferences, and internal events
- Stocking the office, maintaining supplies, and creating a welcoming environment
- Greeting guests and supporting leadership and the broader team with ad-hoc admin tasks
- Partnering closely with leadership—and collaborating across the entire firm
This Role is Perfect For Someone Who Is:
- Exceptionally polished, articulate, and professional
- Proactive, communicative, and thrives on making things happen behind the scenes
- Highly organized, detail-oriented, and great at juggling multiple tasks
- Entrepreneurial and energized by working in a small, fast-paced environment
Experience & Qualifications:
- Prior administrative or office management experience is a plus, but not required—willing to train the right person
- Strong interpersonal skills and a “no-task-too-small” mindset
- Eager to learn and grow with the firm over time, while being fully committed to excelling in this role today
- "Athlete" mentality - work hard/play hard
Why Join Us:
We’re not just building a firm—we’re building a culture. You’ll be part of a close-knit team that values excellence, collaboration, and having fun along the way. There’s room for growth, but most importantly, we’re looking for someone excited about owning this role and making it their own.
