Insight Global is assisting a fintech company that utilizes AI to help detect and prevent fraud. We're looking for an Office Assistant to manage the newly opened NYC offices facilities and events. Reporting to the Global Workplace Operations Manager, you’ll oversee everything from office operations and facilities to maintenance and special projects, ensuring a smooth, efficient, and welcoming environment.
The Office Assistant will be working approximately 20 hours a week (3-4 days a week). This role will be an ongoing contract with the client with the goal of it going permanent.
Office management & maintenance
- Serve as the primary point of contact for all building maintenance, office facilities, mailing, supplies, equipment, and vendor relationships.
- Ensure the office is fully operational, addressing maintenance issues promptly, and managing office equipment and supplies efficiently.
Communication & requests
- Respond to phone and email inquiries or direct them to the appropriate team members, ensuring timely and accurate communication.
Clients & visitors management
- Serve as the face of the office at the front desk, welcoming clients, vendors, and visitors with a professional, warm, and inviting attitude.
Cross-departmental collaboration
- Partner with the Finance team in regards to purchase orders, vendors payments, mail management, signatures
- Work closely with HR to develop, update, and enforce office policies, ensuring compliance and smooth office operations.
Office operations & procedures
- Coordinate with IT to ensure office equipment and technology function smoothly, addressing any issues that may arise.
- Manage office space, desk management and promote collaboration among employees
Hourly Compensation (dependent upon experience and work history): $20-$30/hr
