About The Role & Team
Do you enjoy problem solving and processes, never resting until you find the answer? Are you a friendly and reliable collaborator, whether working with peers or executives? If yes, then the Executive Assistant position with the Product Design and Development teams at The Walt Disney Company might be right for you!
You would be part of the team that is responsible for leading product design for Disney Consumer Products, which brings joy to kids of all ages. You would also be supporting the team that works to enable the efforts of global product teams around the world through long term planning, daily operations, and program / project management. The successful candidate will tactfully and effectively manage the overall functional and organizational needs in a fast-paced environment. In addition, the candidate will be personable, show a keen attention to detail, effectively manage the Executives’ calendars, multi-task, and communicate professionally.
This position supports three Vice Presidents of Product Design, Hardlines and the Vice President of Product Design, Softlines.
What You Will Do
- Manage daily schedules, calendars, and meetings for two Vice Presidents
- Manage all travel arrangements and trip oversight including meeting coordination, and all related expense management and processing
- Coordinate/confirm all calendar matters, including internal/external meetings, and video conferences over multiple time zones
- Assist with departmental tasks, including conference room requests, team events, employee recognition and offsites
- Manage and prepare documents including meeting agendas, presentation material and recap meeting notes
- Maintain standards of strict confidentiality with respect to all matters and documents
- Interact with various internal departments, senior executives and their offices as needed, as well as team members, external organizations, retailers, licensees and others globally
- Support basic office functions as required (such as ordering supplies, including hardware and software)
- Promote teamwork both internally and externally, work exceptionally well with executives, staff, and external associates and visitors at all levels
- Assist with special projects as needed
- Perform other administrative duties as requested, or as responsibilities dictate
Required Qualifications & Skills
- At least 3 years of executive support experience
- Strong proficiency with standard office tools such as Microsoft Outlook, Word, PowerPoint, & Excel
- Demonstrated ability to prioritize, meet deadlines, make decisions, and change course of action quickly
- Extremely comfortable working in fast-paced environments
- Detail oriented with the ability to maintain professionalism under pressure
- Ability to anticipate needs, and be proactive, resourceful and flexible
- Strong people skills, including the ability to work effectively with other executives, assistants, and staff at all levels
- Exceptional organizational and follow-thru skills with the ability to work on many projects simultaneously
- Effective communicator, both verbally and written
- Proactive in thinking of ways to improve productivity and efficiency
Preferred Qualifications
- Mac & Windows experience
- SAP experience, including Casual Buyer, COUPA
- Experience planning and booking travel and expense reporting through systems like Concur
- Experience working in an entertainment, design, or product creation environment
- Experience working with international territories and time zones
- Experience supporting teams in multiple locations
The hiring range for this position is $64,300.00-$86,200.00 The base pay actually offered will take into account internal equity and also may vary depending on the candidate’s geographic region, job-related knowledge, skills, and experience among other factors. A bonus and/or long-term incentive units may be provided as part of the compensation package, in addition to the full range of medical, financial, and/or other benefits, dependent on the level and position offered.
