We are seeking a highly organized and detail-oriented Clinical Supply Chain Documentation Coordinator to support a growing team focused on managing clinical trial materials. This individual will be responsible for maintaining and optimizing documentation workflows, supporting administrative tasks, and assisting in process improvement initiatives. The role is ideal for a candidate who thrives in a dynamic, fast-paced environment and enjoys working in the intersection of science, development, and operations.
Responsibilities
- Manage departmental inbox and ensure timely and accurate document filing in repositories (eTMF, eQMS, Box, SharePoint, etc.).
- Act as a point of contact for internal clinical supply chain systems and tools.
- Proactively identify day-to-day issues and either resolve or escalate appropriately.
- Support preparation and distribution of meeting materials including agendas, notes, and PowerPoint presentations.
- Maintain confidentiality and discretion when handling sensitive materials and information.
- Assist with contract processing, invoice tracking, and purchase order follow-up.
- Support onboarding for new hires and maintain internal knowledge/document repositories.
- Initiate or assist in approved interdepartmental projects and provide light project management support.
- File documents in the Trial Master File (TMF) system and assist with digital documentation compliance.
- Propose and support continuous improvement initiatives to increase team efficiency.
Requirements
Qualifications
- High school diploma with 6 years experience OR
- Associate degree with 4 years experience OR
- Bachelor's degree with 3 years experience
- At least 3 years of experience in administrative or documentation roles.
- Experience with digital document management and filing systems.
- Proficiency in Microsoft Office (Word, Excel, PowerPoint) and Adobe PDF tools.
- Strong verbal and written communication skills.
- Excellent organizational, time management, and problem-solving abilities.
- Self-motivated and able to work independently with minimal supervision.
- High attention to detail and a proactive approach to task completion.
Preferred Experience
- Experience in a pharmaceutical or clinical trial setting.
- Familiarity with Veeva eTMF and Smartsheet.
- Exposure to supply chain processes in clinical or regulated environments
