Global private equity firm is seeking a self-motivated and experienced Executive Assistant to join their NYC office. The successful candidate will work closely with the investment team and coordinate with various departments company wide.
Schedule: Onsite, Monday through Friday
Salary: $100-120K base plus bonus and paid OT
Hours: 9am-6pm
Responsibilities:
- Heavy, complex calendar management, scheduling meetings, screening calls, really acting as a true gatekeeper prioritizing the team's time
- Arranging complex, multi-leg travel arrangements
- Undertaking the tasks of receiving calls, taking messages and routing critical correspondence, as well as providing call screening.
- Liaising with executive and administrative assistants to schedule meetings including anticipating all requirements (presentation technology, communications devices, food and refreshments, etc.) to ensure professional operations.
- Assisting with preparation of expense reports.
- Sorting and distributing communications in a timely manner.
- Handling special projects as needed.
- Assisting in conference planning
- Act as back up support to other executives
Requirements:
- Minimum of 5 years of experience; financial services experience preferred
- Bachelor’s Degree preferred
- Superior interpersonal skills and ability to maintain a calm demeanor in a fast-paced demanding environment
- Strong problem-solving skills and ability to exercise sound judgment with minimal supervision
- Excellent organizational skills and ability to prioritize multiple tasks while maintaining a high attention to detail
- Exceptional written and verbal communication skills
- Advanced proficiency in MS Office, including Word, Excel, and PowerPoint
