Summary:
We are seeking a highly organized and proactive Executive Assistant-Senior (Office & Events Coordinator) to join our team in New York City. This is a 7+ month contract position that will focus on managing office operations, overseeing vendor relationships, coordinating events, and ensuring the overall functionality of the office. You’ll play an essential role in supporting a thriving office environment, collaborating with the Global Corporate Services Team, and delivering impactful business experiences for the team.
In this role, you will be responsible for day-to-day office and facilities management, handling all event logistics, and ensuring that office services are provided efficiently. This is an exciting opportunity to be part of a dynamic corporate environment, where your attention to detail, event planning skills, and operational expertise will make a significant impact.
Here are some of the specific details:
Job Title: Executive Assistant-Senior (Office & Events Coordinator)
Location: :New York City (On-site, 5 days a week)
Duration: 7+ Month’s (possible extension / conversion)
MUST HAVE SKILLS:
- 3-4 years of experience in office management, event coordination, or facilities services, ideally in a corporate setting.
- Strong verbal and written communication skills to liaise with vendors, staff, and cross-functional teams effectively.
- Excellent organizational skills with the ability to handle multiple tasks simultaneously in a fast-paced, deadline-driven environment.
- Proficiency in Microsoft Office Suite (Excel, Word, Outlook) for tracking and reporting.
- Experience in vendor management, including vendor setup, contract negotiations, and monitoring service delivery.
- Experience coordinating events and meetings, ensuring all logistical details are handled seamlessly.
Nice-to-Have Skills:
- Familiarity with facilities management systems like Nuvolo, Condeco, Ariba, or similar platforms.
- Space planning experience and understanding of office layout optimization.
- Budget management experience, including tracking operational expenses and managing invoices.
- Ability to adapt to a fluid work environment where priorities change frequently and quickly.
Key Responsibilities:
- Manage vendor relationships (janitorial, food services, etc.)
- Coordinate event logistics and office setups
- Oversee office supplies and maintenance
- Assist with budget tracking and procurement
- Collaborate with cross-functional teams for space planning.
Let me know if you are interested in this job and/or if you can assist us by referring someone who is interested in this job, since we offer the lucrative referral bonuses.
A reasonable, good faith estimate of the minimum and maximum for this position is $30/to $35/hr on W2.
Benefits will also be available, and details are available at the following link: Harvey Nash Benefits https://rb.gy/foel75
About us:
Harvey Nash is a national, full-service talent management firm specializing in technology positions. Our company was founded with a mission to serve as the talent partner of choice for the information technology industry.
Our company vision has led us to incredible growth and success in a relatively short period of time and continues to guide us today. We are committed to operating with the highest possible standards of honesty, integrity, and a passionate commitment to our clients, consultants, and employees.
We are part of Nash Squared Group, a global professional services organization with over forty offices worldwide.
For more information, please visit us at https://www.harveynashusa.com/
