At Givenchy, we empower you to make an impact by challenging yourself and defying expectations of what luxury fashion can mean. Together, with a crew of inspiring innovators. You’ll have a unique opportunity to ignite, expand, and accelerate your potential in a highly creative, fast paced, radically inclusive and innovative environment that has audacity at heart. Empowered to impact.
Executive Assistant & Project Coordinator (TEMP)
Role Overview
The Executive Assistant & Project Coordinator is responsible for supporting the President of Givenchy Americas across all aspects of the business, including calendar management, travel booking, and day-to-day needs. They must also manage special projects for the President and corporate office including planning and executing corporate gatherings, offsites, speaking engagements, and other events. To be successful, the Executive Assistant & Project Coordinator must be detail oriented, a strong communicator, and able to manage multiple projects at any given time.
KEY RESPONSIBILITES
- Executive Assistant Work
- Schedule all meetings and workflows for the President and oversee meetings that require immediate follow-up
- Facilitate all domestic and international travel including full itineraries, and manage T&E budget tracking, complete expense reports in Concur
- Track and approve travel requests for the Presidents’ direct reports, assist with T&E tracking and budgeting for the zone
- Build a network of key travel, restaurant, and other hospitality contacts to secure preferred rates and reservations
- Create agendas for weekly leadership meetings and ensure all necessary materials are prepared
- Create itineraries for executive visits and support executives as needed while visiting the zone
- Build and maintain all PowerPoint presentations for executive meetings led by the President, including weekly and monthly business updates for the zone, recaps for domestic market visits, zone Town Halls, and other ad hoc needs
Office Management
- Serve as the main point of contact for all office needs such as desk assignments, IT assistance, office supply orders, corporate directories, and general office management
- Special Projects
- Corporate Events
- Source venues for all corporate and retail gatherings such as town halls, zone conferences, and holiday parties
- Plan and execute corporate and retail zone conferences including travel and stay for 40+ people, agenda creation for a multiple day duration, meal selections, and presentation completion
- Track and maintain budgets for large corporate and retail gatherings
Real Estate
- Create project presentations for each market of interest for Givenchy’s network evolution alongside real estate, finance, legal, and store planning teams to be pitched to the Global CEO and CFO
- Maintain network evolution planning files alongside the President, partnering with mall leasing contacts for most current competitor sales and lease plans
- Update the competitor index each month for the total zone and all relevant real estate projects
Qualifications
- Bachelor's Degree in a relevant field
- 2-3 years of corporate work experience with a proven track record of efficiency and resourcefulness
- Proficiency in Microsoft Office and Outlook
- Excellent organization skills
- Must be able to maintain confidentiality
- Strong interpersonal skills and ability to collaborate effectively with local and global teams, supporting the President in fostering a team environment
Reports To: President of the Americas
Additional Information
At our Maisons, we offer a generous benefits package including medical insurance, bonus structure, paid time off, holiday pay, 401k, automatic employee contribution, and more.
We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status.
We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, and to perform crucial job functions.
The compensation for this position ranges from $70,000- $85,000. The rate of pay offered will be dependent upon candidate’s relevant skills and experience. In addition, there is a comprehensive benefits package including: medical, dental, vision, short and long-term disability, various paid time off programs, employee discount/perks, and a retirement plan with employer contribution.
