Job Description
The Pizza Hut, US
Executive Assistant is a unique role with high visibility to the leadership team and will help drive the success and culture at Pizza Hut supporting two to three executive leaders. This role is important to the success of our executive leaders with responsibilities including assisting the leaders with their respective team needs through providing day-to-day calendar management, team event coordination, and travel management. EAs are essential to the success of the executive team, ensuring they can be prepared and leverage their time effectively. A high-performing EA will perform those tasks with minimal oversight, actively listen and resolve problems, and anticipates and meets the challenges of a fast-paced environment. This position requires demonstrated poise, tact and diplomacy while working with multiple, complex tasks across geographies, time zones, and cultures. An excellent Executive Assistant is one step ahead in preparing and planning for all events for both departments and Executives.
The Day-to-Day:
- Provide administrative support to Executive Leaders:
- Inclusive of: Calendar management, complete international and domestic travel arrangements, complete expense reports, prepare meeting arrangements for events, document preparation and minimal personal accommodations.
- You will be required to attend the Plano, TX office 3 days a week on Tuesday, Wednesday and Thursday with the ability to come into the office up to 5 days a week when business and leadership needs are required.
Leadership & Confidentiality:
- Maintains an extremely high level of confidentiality pertaining to all company executives.
- Leads with the highest integrity and confidence with all policies and practices.
Executive Team Office Management:
- Maintains the overall function of the leader’s office by serving as the gatekeeper for all Executive needs.
- Creates, maintains, and updates reports to support the executive’s decision-making process.
- Prepares presentations and other documents.
- Anticipates, prepares, revises, and sends correspondence on behalf of the Executive.
- Serves as the SME for the function, identifying and solving issues that arise in the absence of the Executive.
- Point person for calendar, managing conflicts and providing the Executive clear direction around core dates for all events.
Travel Arrangements:
- Creates all travel arrangements, including complex international flights, lodging and logistics.
- Coordinates travel agendas and provides itineraries.
- Monitors and adheres to all international travel regulations when organizing travel.
- Processes necessary visas.
Departmental Needs:
- Is the culture champion for each team and keeps the departments effectively sharing information, collaborating, and maintaining a high level of engagement.
- Participates in the broader EA network and represents the functional team in a positive way by contributing to a team environment and collaborating with fellow EAs.
- Fields incoming calls, emails, and questions.
- Organizes team meetings, events, and birthday/anniversary celebrations. Assists with planning special company and functional events, which involve extensive coordination.
- Processes Travel & Expense reports on a timely basis.
- Audits cost center budgets ensuring proper account assignment.
- Sets up new vendors for cost center accounts in partnership with AP.
- Manages process for onboarding of new team member.
Required Experience:
- 5 years of administrative experience supporting senior leaders with extensive working knowledge of general office practices.
- Strong experience booking and coordinating international travel
- High energy, proactive, positive, detail-oriented, self-motivated, flexible, and strong team player.
- Must be highly organized with the ability to perform multiple and changing priorities successfully with little direction.
- Ability to work independently, but also an ability to collaborate with inter-brand and cross-brand EA’s.
- Must have the ability to edit and proofread communications, accuracy and attention to detail is critical.
- Possess a high degree of integrity when dealing with confidential and sensitive information.
- Able to work collaboratively and respectfully with individuals at all levels of the organization.
- Strong technology skills, including Microsoft Suite and virtual collaboration technology such as (Teams, Zoom, Concur).
Salary Range: $65,400-$76,900 annually + bonus eligibility. This is the expected salary range for this position. Ultimately, in determining pay, we'll consider the successful candidate’s location, experience, and other job-related factors.
About Us
Who We Are
Founded in 1958, Pizza Hut - a subsidiary of Yum! Brands, Inc. - now operates more than 18,000 restaurants in more than 100 countries. Pizza Hut is leading the way in providing customers with great experiences, innovating with technology and new products, as well as delivering exceptional service.
Our People & Culture
We're looking for people who LOVE pizza and thrive in a fun, past paced, and customer-centric environment. At our corporate campuses, Pizza Hut has created the perfect place for you to grow your career. Every day, you’ll work to support our franchisees and teams across the U.S., continuously challenging yourself to feed more possibilities. In return, we’ll provide professional development and career growth opportunities so that you can become your best and achieve your goals. And we’ll sweeten the deal by immersing you in our world-class recognition culture and providing a robust array of benefits, some highlights include:
- Hybrid work schedule and year-round half day Fridays
- Onsite childcare through Bright Horizons
- Onsite dining center
- Onsite gym with fitness classes and personal trainer sessions
- 4 weeks of vacation per year plus holidays and time off for volunteering
- Tuition reimbursement and education benefits
- Generous parental leave for all new parents and adoption assistance program
- 401(k) with a 6% matching contribution from Yum!
- Comprehensive medical & dental including prescription drug benefits and 100% preventive care
Giving Back
As a global company, Pizza Hut aims to make the world better by acting responsibly with respect to food, planet and people. Whether it’s donating food through the Harvest Program or supporting literacy with the Pizza Hut BOOK IT! Program – the company, our franchisees and our team members are committed to improving the communities we serve.
Pizza Hut is an equal opportunity workplace and committed to fostering an inclusive, diverse culture . All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, age, disability and genetic information (including family medical history).
