Ferretti Search is excited to partner with a growing, people-focused organization to identify a highly organized and proactive Executive Assistant & Corporate Office Manager. This role offers the opportunity to support executive leadership, manage key administrative operations, and create an efficient and welcoming environment across the corporate office.
Key Responsibilities:
Executive Support:
- Manage calendars, schedule meetings, and coordinate travel logistics for the Executive Team.
- Prepare meeting materials, organize documentation, and assist with presentations and reports.
- Draft and manage executive communications while maintaining a high level of confidentiality.
- Support special events, leadership projects, and executive-driven initiatives.
- Maintain corporate records and assist with document management for leadership needs.
Office Management:
- Oversee daily corporate office activities, including supply management, mail distribution, and visitor coordination.
- Manage conference room scheduling and preparation for internal and external meetings.
- Coordinate catering, office organization, and workplace setup to ensure a professional environment.
- Collaborate with Facilities Management to oversee office maintenance and vehicle administration.
- Assist with administrative tasks across various departments and provide backup support to other administrative staff when needed.
Qualifications:
- 3+ years of experience supporting senior leadership teams and managing office operations.
- Strong proficiency with Microsoft Office tools (Outlook, Word, Excel, PowerPoint, OneNote).
- Highly organized with exceptional attention to detail and the ability to manage multiple priorities.
- Strong interpersonal and communication skills, both written and verbal.
- Ability to maintain confidentiality and exercise sound judgment independently or as part of a team.
Why Join?
- Be a critical part of a collaborative and high-performing corporate team.
- Opportunity to work closely with top executives and impact operational excellence.
- Enjoy a dynamic environment with room for growth and development.
About Ferretti Search:
Ferretti Search is an award-winning Recruitment Firm specializing in Executive Recruiting and Staffing. Our product is people. Ferretti Search has a dedicated team of executive recruiters ready to help our clients find employment solutions that benefit them as well as match our candidates with a company that meets their job preferences and career goals. At Ferretti Search, we believe in transparency throughout the entire process in order to serve our clients and candidates better. We take pride and value our relationship with our clients and candidates.
