The ideal candidate will provide top-level administrative support to senior executives at a leading investment management firm. This individual must be highly organized, proactive, and capable of managing multiple complex calendars across different time zones. They will be responsible for coordinating meetings, handling confidential correspondence, and ensuring executives are fully prepared for all engagements. Strong communication skills, attention to detail, and the ability to manage shifting priorities in a fast-paced environment are essential.
Responsibilities
- Oversee and manage multiple executive calendars, including scheduling meetings, conference calls, and travel
- Coordinate across departments to organize internal and external meetings
- Prepare executives for meetings by compiling materials, drafting agendas, and managing logistics
- Respond to emails and document requests on behalf of executives
- Draft and edit documents, meeting notes, and presentation materials
- Handle sensitive information with a high degree of confidentiality and discretion
Qualifications
- Bachelor’s degree or equivalent experience
- Experience supporting executives in a financial services or investment management firm preferred
- Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Proven ability to manage multiple priorities, calendars, and logistics simultaneously
- Highly organized, detail-oriented, and capable of taking initiative
- Excellent written and verbal communication skills
