For over 45 years, Byrne & Jones Construction has been a trusted leader in the construction industry, specializing in civil, industrial, and athletic facilities. We are proud to have built a reputation for excellence, focusing on quality, integrity, and client satisfaction. We value a collaborative, team-oriented culture that encourages growth, innovation, and success.
Byrne & Jones Construction is seeking a detail-oriented Project Administrator with strong administration experience to support our Paving Division. The Project Administrator will manage pre-construction and contract-related administrative duties, ensuring the smooth execution and compliance of contracts with other key project-related processes. This position will be crucial in managing documentation and supporting the Project Management team to facilitate the successful delivery of construction projects. If you have a keen eye for detail, can multitask, and thrive in a fast-paced environment, we want to hear from you!
Key Responsibilities:
- Oversee the organization of contract-related files, ensuring they are maintained accurately in digital and physical formats.
- Ensuring compliance with all contract paperwork and verifying qualification documents.
- Prepare, scan, and organize bid-related documents to support the Project Management team.
- Assist with new customer/vendor setup and credit applications, ensuring smooth onboarding and adherence to contractual terms.
- Enter project information into internal systems for accounting purposes, ensuring all records are accurate and current.
- Support project managers by accurately entering data into project management systems.
- Preparation of pre-qualification paperwork, warranty letters, closeout documents, and company licensing, ensuring accuracy and thoroughness.
Qualifications:
- Associate's or bachelor’s degree in a related field, or equivalent work experience in legal, administrative, or business settings.
- 1-2 years of experience in construction coordination or a similar role focusing on contract and document management.
- Proficient in Microsoft Office Suite (Word, Excel, Outlook) and SharePoint (or similar document management systems).
- Must have a strong eye for detail, ensuring all contract and administrative tasks are completed accurately and on time.
- Strong verbal and written communication skills are essential to support project teams and external partners effectively.
- Ability to manage multiple tasks simultaneously and prioritize effectively in a fast-paced environment.
- Familiarity with the construction industry and project documentation processes is preferred but not required.
Skills and Abilities:
- Strong interpersonal skills and the ability to work collaboratively across teams.
- Proactive, with keen attention to detail and a commitment to quality.
- Ability to manage multiple contract-related administrative tasks while adhering to multiple deadlines.
- Strong enthusiasm for collaborating with and supporting various departments and team members.
Benefits:
Byrne & Jones Construction offers a comprehensive benefits package to support our employees' health, wellness, and financial future, including:
- Medical, Dental, and Vision Insurance
- Life Insurance
- 401(k) Retirement Plan with company matching contributions
- Paid time off and holidays
Byrne & Jones is an equal opportunity/affirmative action employer committed to maintaining a drug-free workplace.
