At-a-Glance:
Are you ready to build your career by joining a global financial institution. If so, our client is hiring an Executive Assistant.
Position Type:
Contract
Onsite
Required:
- Strong communication, judgment, and problem-solving skills
- Strong attention to detail as well as solid organization/time management skills
- Must be an enthusiastic, positive team player who is willing to help out and who works well with colleagues
- Able to work in a fast-paced environment and handle multiple tasks concurrently
- Flexible with coverage responsibilities and teams.
- College Degree Preferred or Relative Corporate Experience preferred
- Proficient in Microsoft Office applications, especially Outlook for email, calendar and contacts
- Other helpful applications include Excel, PowerPoint, internet and research tools
- Keep up to date with office procedures and technical training as well as all policy guidelines & compliance requirements
- Reports to Office Manager
- Hours: 8:00 AM - 5:30 PM
Responsibilities:
- Telephone coverage, answer phones, take accurate messages, know banker’s whereabouts at all times, back-up other lines, as needed
- Light to moderate client contact
- Calendar maintenance for meetings and/or conference calls
- Coordinate related conference rooms including any catering, audio/videoconference set up
- Assist Analyst’s with Lucite orders, closing dinners and client outing coordination
- Arrange all aspects of travel (arrange flights, hotels, rental car and sedan service, currency, etc.).
- Keep travel profiles up-to-date, retrieve appropriate approvals for travel
- Prepare all itineraries
- Prepare and submit all expense reports on a timely basis
- Type correspondence, memos and presentations
- Prepare presentation books and meeting materials, copy, collate, bind
- Maintain filing system, correspondence, documents
- Navigate Firm’s resources, interface with various departments to collect information, respond to requests, obtain services
- Retrieve research or other necessary materials from intra/internet
- Send and retrieve digital and inbound faxes
- Distribute mail, arrange messengers and overnight package services
- Provide backup support for colleagues during vacation/sick days, and assist their groups as needed with phone coverage and other office needs
- Miscellaneous support: setup and maintain mail groups, keep orderly, fully-functioning work area
Get in Touch:
If you think you'd be a good match, submit your resume and reach out to Jahnvi at (201) 336-0722 to learn more.
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