About Swiftlane
Swiftlane is a VC funded company that provides state of the art face recognition access & video intercom systems for multi-tenant apartment and commercial buildings.
Summary
This is a full time role onsite at our San Francisco Downtown office. We are looking for a Project Coordinator who will be managing anywhere between 50-75 video intercom & access rollouts to new buildings across the country. In order to be successful in this role and this company you must be highly motivated, organized, and have great communication skills.
Key Responsibilities
Project Planning and Organization:
- Assist in developing detailed project plans, timelines, and budgets for Swiftlane installations and customer onboarding.
- Monitor project progress and update schedules to ensure timely completion.
Team Coordination:
- Serve as a point of contact for team members, stakeholders, and external partners and clients.
- Facilitate collaboration among team members to address challenges and meet project goals.
Documentation and Reporting:
- Maintain comprehensive project documentation, including plans, status reports, and meeting notes.
- Prepare regular progress updates and reports for stakeholders and management.
- Track and manage project expenses and resource allocations.
Problem Solving:
- Identify potential project risks and assist in developing mitigation strategies.
- Address and resolve issues that arise during the project lifecycle.
- Ensure compliance with company standards and project requirements.
Communication and Stakeholder Management:
- Communicate effectively with internal and external stakeholders to provide updates and gather feedback.
- Build strong relationships with clients, partners, and team members.
- Ensure clear and consistent communication throughout the project.
Support Project Delivery:
- Ensure all deliverables meet quality standards and project requirements.
- Assist in post-project evaluations to identify areas for improvement.
Skills Needed
Organizational Skills
- Time Management: Ability to prioritize tasks and manage time effectively.
- Attention to Detail: Ensures accuracy in schedules, budgets, and deliverables.
- Multitasking: Handles multiple tasks and responsibilities simultaneously without compromising quality.
Communication Skills
- Clarity and Conciseness: Communicates instructions and updates clearly to team members and stakeholders.
- Listening Skills: Actively listens to understand team needs and challenges.
- Written Communication: Proficient in drafting reports, emails, and project documentation.
Interpersonal Skills
- Team Player: Builds strong relationships with team members and fosters a positive work environment.
- Empathy: Understands and supports both team members’ and clients/partners perspectives and concerns.
- Negotiation Skills: Mediates competing interests and ensures alignment toward project goals.
Adaptability
- Resilience: Handles stress and unexpected changes with composure.
- Flexibility: Adapts to changing project scopes and team dynamics.
Customer Focus
- Stakeholder Management: Understands and aligns with the expectations of clients and stakeholders.
- Deliverable Quality: Ensures all outputs meet or exceed expectations.
Commitment to Continuous Learning
- Growth Mindset: Seeks feedback and opportunities to improve.
- Staying Updated: Keeps abreast of industry trends and project management best practices.
Qualifications:
- Education: Bachelor’s degree from an accredited university. Recent college grads are encouraged to apply.
- Experience: 1-4 years of experience in an administrative, project coordination or a similar role. If no work experience, we are looking for someone who has done project coordination, event planning, involvement in clubs while in college.
Swiftlane Culture
- Ownership: Swiftlane has a culture of high impact and ownership. Although you would be working remotely, you would be a critical member of the engineering team, entrusted with very big responsibilities.
- Initiative: Take strong ownership
- Feedback and iterate: We strongly believe that it’s important to learn from end users, and learn from each other.
- Think about the end users: To build great products, it’s important that you try to understand the entire product experience for the end users. Only then, you can implement the best product that brings delight to everyone
Benefits
- Stock option grant that allows participation in long term success in the company
- Unlimited vacation days
- Reimbursements for equipment (limitations apply)
- Work with a strong engineering first culture
- Opportunity to develop complex products from ground up, spanning hardware, software, machine learning, on a modern stack
- Opportunity to work in a high ownership and impact environment (We don’t just say it, it’s how we work)
- Potential opportunity to travel to meet the team, conferences or offsites
