Job Title: Operations Coordinator
Location: Irvine, CA (On-site)
Employment Type: Full-Time
About ELIXIR MD™ Inc.
At ELIXIR MD™, we’re transforming healthcare with innovative medical solutions and a forward-thinking approach to operational excellence. As a rapidly growing company, we know that smooth operations behind the scenes are what keep everything flowing—from our team’s productivity to the first sip of morning coffee.
We’re seeking an Operations Coordinator who’s part logistics wizard, part admin guru, and part office hero. If you thrive on organization, love checking things off a to-do list, and don’t mind lifting a box or two (or hunting down the right kind of creamer), keep reading.
What You’ll Do
As our Operations Coordinator, you’ll be the behind-the-scenes superstar making sure the day-to-day office life runs smoothly and efficiently. Your main responsibilities will include:
Coordination and Organization:
- Overseeing and streamlining processes, ensuring smooth operations, and facilitating communication between departments and teams.
Logistics Management:
- Planning and managing logistics, including supply chain management, customer service, and quality management.
- Logistics Coordination: Coordinate FedEx, DHL, and other express shipments. Handle movement of equipment (desks, chairs, tech) within the office. Pick up and drop off office materials as needed.
- Business Travel Coordination: Book domestic and international flights, accommodations, and transportation for company business trips. Prepare travel itineraries and ensure travel policies are followed.
Project Management:
- Managing and tracking projects, ensuring they stay on schedule and within budget.
Administrative Support:
- Providing clerical support, organizing meetings, maintaining records, and preparing reports.
- Assist in tracking employee time off and updating internal HR records, including coordinate onboarding schedules, prepare equipment, and ensure a seamless first day for new team members.
Communication:
- Communicating with customers, employees, and management to address issues and improve efficiency.
Problem Solving:
- Identifying and resolving operational challenges to improve workflows and maintain smooth operations.
Budgeting and Financial Tasks:
- Assisting with budgeting, expense reports, and forecasting.
- Manage recurring payments and relationships with vendors (WiFi, parking, rent, water, coffee, software tools).
Compliance:
- Ensuring adherence to federal, state, and local business laws and regulations, as well as company policies.
Process Improvement:
- Identifying areas for improvement in operational workflows and implementing strategies for enhanced efficiency.
Office & Asset Management:
- Track and maintain inventory of company assets including tech, furniture, and supplies. Including placing and managing purchases through Amazon, Ikea, Office Depot, and local vendors.
- Maintain a well-stocked and welcoming office space (yes, including coffee, tea, and snacks ).
Who You Are
- Organized. You live by checklists and love systems.
- Hands-On. You’re comfortable moving boxes, furniture, and making quick supply runs when needed.
- Tech-Savvy. You can navigate spreadsheets, vendor platforms, and basic office tools like a pro.
- Reliable. You follow through and follow up—nothing slips through the cracks on your watch.
- People-Oriented. You communicate clearly, kindly, and professionally with teammates, vendors, and delivery drivers alike.
Requirements
- 1–3 years of experience in office administration, operations, or a similar role.
- Valid driver’s license and reliable transportation (for occasional errands or pickups).
- Familiarity with tools like Google Workspace, Excel, and online shopping platforms.
- Ability to lift up to 50 lbs (yes, those FedEx boxes have a mind of their own).
