Stradley Ronon Stevens & Young, LLP is seeking a dynamic and experienced Office Coordinator to join the firm’s Washington, D.C. office.
The Office Coordinator will report to the Director of Facilities & Administration. This position is a full-time, in-office position.
The ideal candidate will be customer service focused, understand a professional services environment, have experience planning special events, and help to maintain a highly professional work environment. This is a highly visible role and will interact regularly with attorneys, clients, and business professionals.
Key Responsibilities
- Be the day-to-day resource for office personnel, including attorneys, business professionals, building management, and external vendors.
- Plan and coordinate office gatherings and special events for in-person collaboration and firm/office culture building, including all hospitality and catering requests for the office.
- Collaborate with the D.C. office partner-in-charge on regular office communications.
- Assist with office improvement projects and space planning.
- Assist IT with meeting set-up and on-the-spot support for users.
- Process building and vendor invoices.
- Collaborate with Office Services Manager to oversee office facilities and operations.
- Greet all internal and external visitors, maintain security and visitor logs, maintain and open/close reception area.
- Assist with the summer associate program in the D.C. office and other firm projects as needed.
- Coordinate charitable efforts for the office.
Qualifications/Experience
- Bachelor’s degree in a relevant field or equivalent experience in operations a plus.
- 3+ years of administrative experience in a legal or professional office setting.
- Strong interpersonal and communications skills.
- Event planning experience a plus.
- Demonstrated ability to organize and prioritize workload.
- Adheres to project deadlines and is responsive.
- Intermediate knowledge of Outlook, Microsoft Word, PowerPoint, and Excel.
- Experience with a document management system (DMS) such an iManage a plus.
