Job Title: Hybrid Executive Assistant
Location: Chicago, IL (Hybrid - 4 days a week in office, Monday – Thursday, Fridays Remote)
Type: W2 Contract
Job Summary: We are seeking a highly organized and proactive Hybrid Executive Assistant to support executive management within a dynamic healthcare company. The ideal candidate will possess advanced computer skills, strong interpersonal abilities, and the capability to handle highly confidential information with discretion. This role requires a multi-tasker and fast learner who can manage various responsibilities efficiently.
Key Responsibilities:
- Executive Support: Provide comprehensive support to executive management, including making travel and meeting arrangements, screening calls, composing letters and reports, preparing presentations, and handling financial data.
- Calendar Management: Utilize advanced experience with Outlook Calendar to manage and coordinate executive schedules, ensuring seamless planning and prioritization.
- Travel Coordination: Arrange travel plans using Concur, including booking flights, accommodations, and transportation, as well as managing catering needs for meetings and events.
- Document Preparation: Prepare and edit documents, presentations, and reports using word processing, spreadsheet, presentation, and database software.
- Confidentiality: Handle work of a highly confidential nature, maintaining discretion and professionalism at all times.
- Internet Research: Perform thorough and accurate internet research as required to support executive projects and initiatives.
- Training: May train other staff members on various software and administrative processes.
- Interpersonal Skills: Possess strong interpersonal skills, leadership, negotiation, analytical, and problem-solving abilities to effectively support executive management and collaborate with team members.
Requirements:
- Experience: Proven experience managing and supporting executives in a fast-paced environment.
- Technical Skills: Advanced experience with Outlook Calendar, Concur for travel arrangements, and proficiency in word processing, spreadsheet, presentation, and database software.
- Attributes: A multi-tasker and fast learner who can adapt quickly to new challenges and responsibilities.
- Work Schedule: Ability to work 4 days a week in the office (Monday – Thursday) with Fridays remote.
