Overview: Provide administrative support to Project Managers and Superintendents to ensure project cost, schedule, document control and quality standards are met.
High end retail, luxury residential, commercial construction experience is recommended.
GC experience is a must.
Duties & Responsibilities:
- Oversee setup and maintenance of project files including but not limited to generating project directory and job folders, ensuring permit application completion, as well as distribution of updated project documents.
- Receive and distribute project information (sketches, drawings, specs, addendum, etc.) in a timely and accurate manner to Project Team.
- Attend, document and distribute minutes of project hand-off, kick off and weekly progress meetings.
- Oversee 100% sub-contractor compliance (insurance/contract/etc.) prior to start of project.
- Coordinate with Project Manager to generate submittal, RFI and change request logs.
- Provide support to Project Team to facilitate planning and coordination of construction.
- Expedite vendor estimates and proposals used for client change requests.
- Track and communicate equipment and appliance deliveries.
- Evaluate sub-contractor change orders to be processed through Project Manager.
- Generate and maintain project tracking of schedule and budget.
- Reconcile invoice issues.
- Assist finance department with project analysis when needed.
- Coordinate with sub-contractors and vendors to ensure timely closeout for DOB.
- Create electronic close out files for each project.
- Work with estimating including take off, subcontractor requests for proposals, scope sheets, procurement and scheduling.
Qualifications:
- Bachelor’s degree in Architecture, Construction, Engineering or related discipline required
- One (1) to three (3) years of related experience; or an equivalent combination of education, training and/or experience
- Excellent organizational skills and attention to detail
- Experience with Sage is a plus
- Experience with Procore is a plus
- Proven written and verbal communication skills
- Proficient in Microsoft Office suite
- Demonstrate strong interpersonal skills with the ability to work with individuals at all levels, both internal and external
Physical Requirements:
- Must be able to visit job sites as needed.
- Prolonged periods sitting at a desk and working on a computer.
- Must be able to lift and/or move up to 20 pounds.
