TONYMOLY USA is seeking a part-time (20-25 hours a week) proactive and detail-oriented Office Assistant to provide administrative and operational support to the two company owners in our Brooklyn, NY office. The ideal candidate will be highly organized, able to multitask, and comfortable working in a fast-paced environment. This role involves handling a variety of office duties, including ordering office supplies, managing the cleaning department, coordinating with IT, keeping the office and product samples tidy, handling product shipping, and assisting with general administrative tasks.
Key Responsibilities:
- Provide day-to-day administrative support to the company owners, including scheduling meetings, handling correspondence, and managing office communications
- Order and maintain office supplies to ensure the office runs efficiently
- Oversee the cleaning department, ensuring the office remains organized and well-maintained
- Keep the office and product samples tidy and properly organized
- Act as the primary point of contact for IT support, coordinating with internal and external IT teams to resolve technical issues
- Assist in coordinating office maintenance and facility needs
- Manage incoming and outgoing mail, packages, and deliveries
- Handle shipping of products, ensuring timely and accurate deliveries
- Maintain and update office records, documents, and filing systems
- Perform occasional off-site errands and coordinate the preparation and delivery of care packages to vendors, clients, and employees as part of relationship-building and engagement efforts
- Handle special projects and other administrative duties as assigned
Qualifications:
- 3-5 years of proven experience in an administrative or office support role
- Strong organizational and time management skills with the ability to prioritize tasks effectively
- Excellent communication skills, both written and verbal
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with office management systems
- Ability to work independently with minimal supervision
- Attention to detail and problem-solving skills
- Previous experience working with IT coordination is a plus
- This is 5 days a week/part-time flexible schedule, in office
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