Executive Assistant – Hybrid, NYC

Overview

Report to Managing Director and provide administrative support to a team of busy financial services professionals
Calendar management, scheduling, travel planning (flights, trains, hotels, car service)
Event planning (speaker arrangements, tech coordination, agenda, catering, etc.)
Light accounting – invoicing, budgeting support, processing expenses
Act as “office manager” to the team including managing facilities, supplies, setting up technology, distributing mail, faxing, copying, filing, arranging catering, etc.
Meeting prep including preparing PowerPoint presentations and taking notes

Ideal candidate:

4+ years administrative/executive support in a professional services environment (financial services a plus)
Bachelor's degree preferred
Strong work ethic, communication skills, and professionalism
Experience handling highly confidential information with discretion
Ability to manage multiple priorities under pressure
Strong proficiency in Microsoft Office Suite & Adobe Acrobat
Experience with data visualization tools (Visio, LucidChart, Creatly, Coggle) a plus

Hybrid schedule (2x per week in-office)

Salary - $75,000–$100,000+ with a 10% target bonus, plus comprehensive benefits including medial, dental, vision, PTO and more

MindSpring Partners LLC

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