Executive Assistant to General Partner of leading PE/VC Firm, ideally close to Lake Tahoe, in California or Nevada.
Zearch is partnering with a small, high-performing Venture Capital/Private Equity firm and assisting the GP in identifying and hiring a highly capable Executive Assistant to support the businesses growth.
This is a unique and dynamic role, combining traditional EA responsibilities with elements of personal assistance. You’ll play a pivotal role in ensuring the smooth operation of the General Partner’s schedule, communications, and travel — while also helping to manage a range of personal and family-related logistics. You’ll work closely with internal team members, portfolio companies, investors, and external stakeholders, often serving as the first point of contact and a trusted liaison.
Key Responsibilities
- Provide high-level administrative support to the General Partner, including calendar management, inbox oversight, and proactive schedule optimisation.
- Coordinate logistics for meetings, events, and board calls — from planning and agenda setting to venue booking and materials preparation.
- Arrange complex travel itineraries (domestic and international), often across multiple time zones, including for family members when needed.
- Manage expenses, process reimbursements through Concur, and keep accurate records of transactions and business-related activity.
- Communicate clearly and professionally with internal and external stakeholders, handling confidential information with the highest level of discretion.
- Anticipate needs, manage shifting priorities, and respond swiftly to last-minute requests or changes.
- Support occasional personal tasks such as appointment scheduling, household coordination, or errands, with professionalism and efficiency.
Skills & Experience
- Collaborative, organised, and responsive professional with experience supporting senior executives or multiple stakeholders.
- Ability to prioritise, multitask, and remain calm in a fast-paced, global work environment.
- Excellent interpersonal and written communication skills, with a strong understanding of confidentiality and discretion.
- Comfortable working independently and making informed decisions in situations where processes may be ambiguous or rapidly evolving.
- Experience or strong interest in planning and executing corporate events.
- Flexibility to adapt hours as needed — including occasional early starts or late finishes.
- 3+ years experience in similar roles
Proficiency in Microsoft Office (Word, Excel, Outlook), Concur, and travel booking software
