About the company:
Welcome to AMCON, an innovative firm with 20 years of experience building turnkey industrial contracting services. With a team of highly skilled professionals, we navigate the complexities of mechanical systems, electrical installations, and plumbing services with precision and efficiency. Our focus on quality craftsmanship and adherence to industry best practices set us apart as a trusted partner for projects of any size. We are a family-owned firm, which means we are a family focused team. We pride ourselves on being honest, agile, reliable, hardworking, and ultimately - winning as a team.
Job Overview
We are seeking a highly organized and proactive Office Manager to oversee daily office operations and ensure a smooth, efficient workplace. This role is responsible for managing administrative tasks, coordinating office supplies, handling vendor compliance, supporting IT functions, and assisting with HR-related processes. The ideal candidate thrives in a fast-paced environment, takes ownership of responsibilities
Requirements
Office Administration & Facility Management
- Maintain a fully stocked office, including ordering and managing inventory of supplies, snacks, and shared amenities.
- Set up coffee, breakfast, and other shared office provisions as needed.
- Oversee mail distribution and outgoing mail management.
Compliance & Documentation
- Handle state registrations and renewals as required.
- Manage Certificates of Insurance (COI) entry and track compliance for vendors.
- Ensure vendor compliance, including MSA, PJA, PO, and COI documentation.
- Collaborate with AP (Accounts Payable) for vendor questions and payment entries.
HR & IT Support
- Maintain approved PTO tracking and provide administrative support as needed.
- Assist with IT asset allocation, ordering, and IT support ticket management.
- Facilitate business cards, key fobs, and company credit card ordering for new hires per divisional manager direction.
Financial & Accounts Payable Support
- Match check stubs with AP and file them appropriately.
- Send AP remittance for ACH payments.
- Print, save, file, and enter receipts as directed.
Qualifications & Skills
- Strong organizational skills with attention to detail.
- Ability to multitask and prioritize tasks effectively.
- Proficiency in office management software and administrative tools.
- Experience in vendor compliance, IT coordination, and financial documentation is a plus.
- Excellent communication skills and a proactive approach to problem-solving.
You're a great fit for this role if:
- No request is too big or too small for you to handle. You find yourself smiling when restocking the fridge and fixing the printer.
- You're energized by meeting people and work well in a team because you like supporting and assisting to help a larger plan come together
- You can create order out of chaos and are always planning ahead. You come up with solutions before anyone knows there is a problem
- You're resilient. You know the value of having a routine, but you're ready for the bumps too
- You're willing to get your hands dirty and realize the behind the scenes work is not always glamorous
- You always look to improve and make things more efficient because staying busy is your happy speed
Benefits
Other great employee perks and benefits include subsidized healthcare plans, flexible work schedules, generous paid time off, 401k plan, and many other benefits, subject to applicable eligibility criteria and company policies.
If your expected compensation falls outside of the given range, and you are still interested in working at Amcon, why not join our Talent Pipeline and be kept in the loop for all new opportunities that could be a good fit for your experience.
Oakley Services is an equal opportunity employer. We value diversity and do not discriminate on the basis of race, color, religion, sex, national origin, age, disability, sexual orientation, gender identity, or any other protected status.
