Job Title: Recruiting Coordinator (Administrative Assistant)
Job Location: Seattle, WA 98101
Job Duration: 6 Months (Contract) (Possibility of Extension/Conversion)
Pay Range: $21/hr to $22/hr
Job Description:
- The Specialty Recruiting Coordinator position is a unique role on the Global Specialty Recruiting team. This person will have high visibility with top-level executives from around the globe and will manage the entire candidate lifecycle in terms of scheduling, candidate experience, data management, and travel arrangements. We highly value the candidate experience, and the RC for the Global Specialty Recruiting team will have an immediate impact on the experience of our most senior candidates. This person will be the candidate’s primary point of contact for information and assistance throughout the interviewing process.
- Scheduling on-site interviews and coordinating with EAs supporting senior leadership
- Ensuring an excellent candidate experience through prompt follow up, high quality work and communication with executive candidates throughout the candidate’s lifecycle from initial contact to start date
- Ensuring on-site candidates have a positive interview experience by being their main point of contact throughout their day and ensuring the interview schedule flows smoothly
- Entering and tracking candidate information in database and ensure appropriate parties have access to necessary information
- Complex calendar management and scheduling of internal and external meetings
- Managing multiple tasks and action items (documentation, follow up and preparation) ensuring appropriate and timely action on deliverables
Basic qualifications:
- 2-3 years of recruiting coordinator experience (EA exp supporting senior execs & travel schedules would be relevant as well)
- This position requires experience supporting senior management/executives in large, corporate environments or senior professionals in a professional services firm.
- PC skills, including strong working knowledge of MS Office and Outlook tools.
- Strong verbal and written communication skills
Preferred qualifications:
- A proven track record of leading and driving multiple complex projects
- Experience engaging and influencing senior executives
- Experience in a fast-paced, highly collaborative, dynamic environment
- Demonstrated ability to anticipate bottlenecks, manage escalations, and make tradeoffs
